Sunday 30th June 2024

Meeting Day in Reykjavik, Iceland

Today is the day we all meet in Reykjavik, Iceland for our Ultimate Iceland Fitness Adventure.

Our meeting point is at our hotel in Reykjavik, the capital of Iceland.

As our adventurers fly in from everywhere there are no set plans today.

Accommodation: Hotel – Twin Share.

Monday 1st July 2024

Reykjavik

After breakfast at the hotel, the day is yours to explore & discover.

Perhaps it’s checking out the hip and happening downtown Reykjavik.  Or maybe book an organised day tour – the choice is yours. There is SO much to see and do.

As many tours take ALL day we have offered flexibility. As such, there are no formal plans for dinner.

Accommodation: Twin Share, Ensuite, Hotel

Meals: Breakfast

Tuesday 2nd July 2024

Reykjavik – Morning Free time & Afternoon hike briefing.

Today is also yours to choose your own adventure.

Perhaps it’s a tour or a little bit of everything at your leisure. With downtown Reykjavik within walking distance, the choice may be to do a little or a lot.

Mid afternoon we get together for a compulsory team briefing to organise ourselves for the hike ahead. This involves a FINAL GEAR check, bag review and general discussion about the hike.

Accommodation: Twin share, Ensuite, Hotel

Meals: Breakfast | Group Welcome Dinner

Wednesday 3rd July 2024

Reykjavik – Landmannalauger

After a light breakfast we transfer to the central bus terminal and meet our guide. Here we catch the public bus to the start of the trail at Landmannalauger. The scenery is breathtaking and we pass by many volcanoes along the way.

After lunch at Landmannalauger we hit the trail, hiking south into the mountains. We hike past small gorges, steaming hot springs and yellow mountain ridges.

What lies ahead is a fabulous hike – mainly ascents today. Our hiking goal is the Hrafntinnusker Mountain Hut for the night.

There is an option today at lunchtime BEFORE we embark on our hike to bathe in the hot river at Landmannalauger.

Hiking Distance: 12km

Hiking time: Approx. 4-5 hours

Elevation: 470m ascent

Accommodation: Shared Mountain Hut (note there are no shower facilities at this hut)

Meals: Breakfast | Lunch | Dinner

Please note, regardless of distance, we are out hiking all day.

Thursday 4th July 2024

Hrafntinnusker – Alftavatn

After breakfast today’s hike is a descent into the gullies of Jokultungur, filled with plenty of steaming hot springs and mud pools.

We are rewarded along the trail with spectacular views to the south of the Alftavatn area, also known as Swan Lake as well as two magnificent glaciers

Late afternoon we arrive at the Alftavatn Hut where we spend the night.

Rest and relax with a warm shower and hearty meal.

Hiking Distance: 12km

Hiking time: Approx. 4-5 hours

Elevation: 490m descent

Accommodation: Shared Mountain Hut

Meals: Breakfast | Lunch | Dinner

Please note regardless of hiking time, we are out all day.

Friday 5th July 2024

Alftavatn – Emstrur

It is volcano day today, before we hike through what was once farming regions.

Fuelled by breakfast, we hike past the foot of the green conic volcano of Storasula, before we enter the black deserts of Maelifellssandur.

Yet another volcano to inspire – this time we hike past the ancient and verdurous volcano – the Hattfell before venturing to Emstrur where farmers used to graze their sheep in Summer.

With one last jaw dropping vista before the hut, we visit the magnificent canyon of Markarfljot – cut down almost 200m into the rocks at Hattfell.

Late afternoon we arrive at our accommodation at the Emstrur Hut where warm showers await.

Hiking Distance: 16km

Hiking time: Approx. 6-7 hours

Elevation: 40 m descent

Accommodation: Shared Mountain Hut

Meals: Breakfast | Lunch | Dinner

Please note, regardless of hiking time, we are out all day.

Saturday 6th July 2024

Emstrur – Porsmork

After breakfast today we continue up and down through the small valleys and gullies of Emstrur, where we walk next to the mighty Myrdalsjokull glacier.

At the end of the day as we descend into the Woods of Thor, the vegetation grows thicker and higher – full of green valleys filled with Arctic Birch Forests and colourful flowers.

Tonight we again stay in one of the local huts on the trail. A warm shower awaits.

Hiking Distance: 17km

Hiking time: Approx. 6-7 hours

Elevation: 300m descent

Accommodation: Shared Mountain Hut

Meals: Breakfast | Lunch | Dinner

Please note, regardless of hiking time, we are out all day.

Sunday 7th July 2024

Porsmork

Today brings the time for a look around. And some downtime to rest and recharge before we embark on the final 2 days of our hiking adventure.

There may be the opportunity for an optional short hike of a few hours, ensuring we capture the vistas and the loveliness of this remote mountain hut.

This oasis between the mountains is also an ideal place to relax and enjoy nature.

Hiking Distance: 5-10km

Hiking time: Approx. 2-5 hours

Accommodation: Shared Mountain Hut

Meals: Breakfast | Lunch | Dinner

Monday 8th July 2024

Porsmork – Fimmvorouhals

After breakfast and a gear shuffle, we turn our minds to the final and even more beautiful section of the hike.

As our hut tonight is difficult to access by support vehicle, we send our extra luggage back to Reykjavik by private transport.

Our packs are a little heavier for this section as we carry our sleeping bag, food, clothing and toiletries for the night. (around 10kg). The goal is to travel lightly and we will assist you through this.

But today is oh so picturesque –  filled with flowers, volcanoes and lava.

Setting off today we cross the river Krossa on a footbridge to enter the magical landscapes of Gooalond – the abode of the Gods.

Nesting at the foot of two glaciers this is a wonderland of ridges and cliffs, covered by a multitude of flowers and grasses.

We continue up through the hills leading to the pass of Fimmvorouhals, walking along the Kattarhryggir ridges with views to the impressive mountain of Utigonguhofoi up to Morinsheior heath.

At the end of the plateau we enjoy a view of the lava stream that flowed down form the volcano in 2010.

We cross brand new lava at the foot of magnificent red craters and view the lava and craters from a hill on the other side. Soon we cross  the neves of the high pass of Fimmvorouhals to get to our hut between two glaciers.

Hiking Distance: 12-14km

Hiking time: Approx. 6-7 hours

Ascent: 1000 metres

Accommodation: Shared Mountain Hut (No showers)

Meals: Breakfast | Lunch | Dinner

Please note, regardless of hiking time, we are out all day. Day 9 is one of the most challenging days on the hike.

Tuesday 9th July 2024

Fimmvorouhals – Skogar -Reykjavik – Blue Lagoon

After a night between the glaciers we head down to Skogar.

At first, the path takes us over a desolate heath and past an old hut that offers limited shelter.

As we come alongside the river Skogaa, we follow it along, exploring the many hidden gorges and waterfalls, all the way to the famous Skogafoss waterfall. The scenery here is  spectacular.

We call it Waterfall Way.

We arrive into Skogafoss before a bus transfer to Reykjavik and our hotel near the Blue Lagoon.

A late arrival tonight and an opportunity to refresh at the hotel.

Dinner tonight is your own arrangement.

Hiking Distance: 12-13km

Hiking time: Approx. 6-7 hours

Descent: 1000 metres

Accommodation: Hotel  Twin Share

Meals: Breakfast | Lunch

Please note, we are out hiking for most of the day.

Wednesday 10th July 2024

Blue Lagoon.

After a morning at leisure, today we get to enjoy the Special Package at the world famous Blue Lagoon.

Relax in the milky blue waters of the Blue Lagoon as you wade about, enjoying a cold drink and covering your face with the algae and silica mud masks.

Dinner tonight is our Awards Dinner – the perfect ending and a celebration of our Ultimate Iceland Adventure.

Accommodation: Hotel Twin Share

Meals: Breakfast | Celebration Dinner

^{Thursday 11th July 2024}

Departure day.

After breakfast, today is departure day.

All too soon, our Ultimate Iceland Fitness Adventure is over. It’s time to say goodbye to this amazing country and your hiking friends. Take the memories of something unforgettable and hang on to them forever.

Meals: Breakfast

Our accommodation is a mixture of Hotel rooms in Reykjavik (Twin Share) and Mountain Huts along the trail.

The Mountain Huts are Group Share accommodation and we may be sharing the hut with other hikers. The huts are kitted out for warmth and functionality, with a fireplace, kitchen and dining area.

There are bathroom and shower facilities at all the huts EXCEPT  nights one and six of the trail where there is no option for a shower.

All trekking meals and snacks are included.

When in the Reykjavik and on the final day of our hike, we have allowed for flexibility with meals where the arrival time may be late or there are optional activities.

Please refer to each days itinerary for inclusions.

Whilst we do not supply alcohol, you are welcome to bring your own. Alcohol in Iceland is expensive so you may wish to purchase some duty free before you arrive – please check with local laws.

Remember alcohol is dehydrating and the goal is to hike each day. Please ensure you moderate your consumption.

Should you have any special snacks that you can’t live without, you are welcome to bring these with you.

Your experienced Women’s Fitness Adventures C.R.E.W. Leader is with you all the way.

From the moment you arrive in Reykjavik (or if you are travelling there together) until the time you leave she will be your ultimate fan and support.

Your C.R.E.W Leader is fully trained in Remote Area First Aid and is your first point of call once you are on the adventure.

We also have an experienced and professional LOCAL ICELANDIC HIKING GUIDE to lead us on this wonderful adventure.

Within a few weeks of your booking being confirmed, you will have access to your Gear and Packing list.

By sticking to the list, you will be well prepared for the Ultimate Iceland Fitness Adventure

We will be holding several ONLINE meetings where there will be a show and tell for gear, ensuring that you have the RIGHT gear for the adventure.

If you do not have the gear, we recommend you watch the Masterclasses on topics such as boots, backpacks and raincoats.

Additionally, make contact with us via the Facebook Group or by contacting the office.

Your membership gives you access to a discount with our Adventure Store partner based in Brisbane. This generous discount is available for use in store, online or over the phone – so can be accessed wherever you live.

Your C.R.E.W Leaders are carrying Emergency Communications Equipment and a group first aid kit.

Our Ultimate Iceland Fitness Adventure comes complete with its very own Private Facebook Group.

This is designed specifically for maximum interaction and communication to ensure you never miss a moment in the lead up.

Additionally there are online meetings designed to bring the group together, check in on your training and provide any updates.

Safety is our number one priority. Your C.R.E.W Leader is fully trained in Remote Area First Aid and your Guides hold the Senior First Aid Qualifications.

All guides and leaders have current CPR Qualifications.

In the event of extreme weather conditions, the adventure may vary from the itinerary. Please be aware of this and accept this as part of the adventure. Your personal safety is our highest priority.

Our Ultimate Iceland Adventure comes with a dedicated, local and professional hiking guide.

Our guide, along with your Women’s Fitness Adventures C.R.E.W Leader, who is there to support YOU, will ensure that you leave with not only knowledge of magical Iceland, but also priceless memories.

These elements, along with our amazing C.R.E.W make our  multi day hikes transformational. Some kind of “magic” happens with the group.

From the moment you book on to the Ultimate Iceland Fitness Adventure, you will begin to make new friends. It all starts with the training.

Our adventurers tell us that they love the opportunities of meeting others before the adventure in the PRIVATE Closed Facebook Group or in person at training.

Many of our members have gone on to become great friends. You can read some of the friendship stories by clicking here.

Our multi day hikes are transformational. Some kind of “magic” happens with the group.

Here is what Margaret had to say about her Ultimate Iceland Fitness Adventure.

Our Ultimate Iceland Fitness Adventure is a demanding hike and is graded as CHALLENGING. 

Prerequisite – you must have either participated on a Women’s Fitness Adventures Multi Day Hike before OR demonstrate that you have a completed a multi day hike somewhere else.

It requires a high level of fitness due to the varied terrain, weather conditions, the duration of each days hike and the ability to back up day after day.

Specifically:

• Each day we hike a minimum of 12- 17km over uneven terrain. Sometimes longer. You MUST be able to back up with full day hikes for each and every day of the trail. There is no option for a rest day to wait for the group to return.
• There are steep ascents & descents (up to 1000m each day) which require exceptional lower body strength.
• The terrain is varied & includes soft volcanic ash, mud, snow, water, hard or rocky surfaces. You need balance, stability & mobility.
• At times you will be required to “ford” rivers (with appropriate instruction & support given) by removing shoes & some clothing to avoid getting wet. This requires mental stamina.
• You must be able to hike when your sleep may not have been ideal (as a result of shared dorm accommodation)
• A strong level of cardio fitness is required – to ensure you can keep pace with the group on ascents & descents. This requires you are skilled in descents & can hike at the group pace. For ascents, you need to be able to hike continuously uphill without stopping.
• You must have the strength & stamina to carry an 8-12 kg pack for 7 days. And a 12kg pack for 2 days.

Our Ultimate Iceland Fitness Adventure is graded Challenging.

The hiking is challenging with daily hikes ranging from 10-17km over varied surfaces and terrain.

One of the most common asked questions is ” Will I be fit enough?”

As soon as you book your Multi Day Adventure, you can get started with training.

Through booking into the adventure early and allowing time to train, and whatever your fitness level, provided you put in the training, you will be successful.

Here’s what you get:

• A Specialised Adventure Training program that will build strength and flexibility.
• SIX months BEFORE departure you will receive a hike training plan relevant to your Iceland Adventure and, if followed properly, will ensure that you are Adventure Ready.
• There will be ONLINE Group Adventure meetings that detail your training, gear & equipment and checks in on your status.
• Access to the closed Ultimate Iceland Fitness Adventure Facebook Group.

By following (that is “doing”) our training programs and actively moving “toward” your adventure you will become Adventure Ready.

The training programs have been developed by Women’s Fitness Adventures, based on many decades of experience and qualifications in both the fitness industry and hiking in the outdoors.  

You will only need day packs to carry your water and snacks for the day.  You will also have personal items that you MUST carry along such as extra socks and wet weather gear and sunscreen. The weight of your pack should average around 8kg.

For the final two days of the hike, we have no vehicle support, so you are required to carry your sleeping bag, light change of clothes, limited toiletries and your share of food. The weight of your pack should be no more than 12kg.

A comprehensive gear list will be supplied to you long before the adventure so that you can feel confident that you have the right gear.

Within a few weeks of your booking being confirmed, you will have access to your Gear and Packing list. By sticking to the list, you will be well prepared for the Ultimate Iceland Adventure.

Long before the adventure we will be having a COMPULSORY ONLINE gear check meeting to ensure that you have the right gear for the adventure. For safety reasons, you will not be able to participate in the hike if you do not have the right clothing & equipment.

If you are unsure as to your current fitness level please use this handy resource: How to find your hiking fitness level

July is the warmest month in Iceland, with average temperatures of 10-15 degrees.  However most days in the highlands will be well below this – think 0-6 degrees.

The weather can often change quickly, with warm air coming from the Caribbean on the Gulf Stream and Arctic air coming in from the north. A bit like 4 seasons in one day. Be prepared for rain and wind. Wind gusts can be strong and come in suddenly.

There is also no darkness in July which means there is no rush to reach the hut by a certain time. Sleeping is not a problem because we are tired from the days hiking.

It is important to come along with an open mind ready for an awesome experience whatever the weather, whoever the group. Weather can be unpredictable.

In the event of extreme weather conditions, the adventure may vary from the itinerary. Please be aware of this and accept this as part of the adventure. Your personal safety is our highest priority.

The following is INCLUDED as part of the adventure:

• All private and public transfers that form part of the daily activity whilst on the adventure
• Nightly accommodation (10 nights total)  – either twin share hotel or shared Mountain Hut
• Your Women’s Fitness Adventures C.R.E.W Leader
• Experienced, Professional Local Mountain Guide
• All necessary permits & Licenses required to hike the trail
• Public Liability insurance
• Comprehensive First Aid kit and emergency communications equipment
• 11 breakfasts, 7 lunches and 8 dinners including our Welcome Dinner and Celebration and awards dinner.
• Snacks on the trail
• Entry to the Blue Lagoon
• Hike Training Plan

The following are not included

• Airfares
• Visas, passport costs
• Vaccinations & medical expenses
• Travel Insurance
• Transfers other than specified, including to and from Keflavik Airport.
• Tips and gratuities
• Alcohol
• Souvenirs & gifts
• Meals & food not specified in the itinerary
• Entrance fees unless specified
• Items of a personal nature

Ultimate Iceland Fitness Adventure 30th June – 11th July 2024

Booking Terms and Conditions

(Including cancellation policy)

 

Please read carefully the terms and conditions of this contract.

These should also be read in conjunction with the website Terms and Conditions. 

In completing and submitting the Booking Form, you agree to be bound by these conditions which constitute the agreement between Women’s Fitness Adventures ABN 99 126 975 880 and you.

No purported variation of these conditions will be effective unless in writing and signed by a person so authorised by Women’s Fitness Adventures. In these terms and conditions reference to “Women’s Fitness Adventures representatives” means staff of Women’s Fitness Adventures and its officers, employees, agents, licensees, guides and other third parties and representatives and the land management authorities in each country in which the tour is conducted, or any of them.

Women’s Fitness Adventures reserves the right to update the Booking Terms and Conditions at any time and will advise you in writing of any changes ahead of time.

For International Adventures please note a passport is required for all international travel and a minimum 6 months validity is required on your passport.

Final Itineraries and gear lists and other relevant information will be emailed no later than 14-21 days prior to adventure departure date.

 

Prices

All prices are subject to availability and can be withdrawn or varied without notice. The price is only guaranteed once paid for in full by you.

Price changes can occur between the time you make a reservation and the date of full payment. Therefore pricing is subject to change until final payment has been received.  

Factors influencing price changes can be currency fluctuations, fuel surcharges, taxes and other provider increases outside of our control. Please be aware of this.

Note you must be a financial member AT THE TIME OF YOUR ADVENTURE DEPARTURE to access the member price. If you are not a financial member at the time of your adventure departure you will need to pay the difference between the member and non member price for this adventure.

 

Payment Terms and Cancellation Policy

Please note the payment terms including the cancellation policy.

• An initial non refundable payment of 35% is required to secure your place on this adventure.
• Once a booking is confirmed, payment must be received within the payment terms as advised by Women’s Fitness Adventures in the table below.
• Failure to pay within the deadline will result in automatic cancellation of your booking.
• Payments are accepted by direct deposit, PayPal or by credit card. There are no credit card surcharges for bookings made through the Women’s Fitness Adventures website
• When your credit card is processed by Women’s Fitness Adventures you agree to not have your payment ‘charged back’ or reversed by your credit card provider where the services have been provided.
• Direct Deposit payments can be made to the following account with the adventure and your initials as the reference:      Women’s Fitness Adventures    BSB 084-447    Account: 837616982

If paying this way, please email a screen shot of your payment to the office 

 

Payment Terms and Cancellation Policy

 

Payment Terms and Cancellation Policy for Members

 

All cancellations must be in writing and emailed to [email protected]. Your cancellation date is the date when written notification is received.

 

Payment Terms

 

Payment Due Date	Amount
On Booking (35% non-refundable payment)	$3246 (35% non-refundable payment)
December 1st 2023	$4638
April 19th 2024	$1391

 

Cancellation Policy

 

Notification Received by Women’s Fitness Adventures	Cancellation Charge
Before December 1st 2023	Total loss of initial payment
Between December 1st 2023 & April 19th 2024	85% of full adventure cost
Between & Including April 19th 2024 & Departure Date	100% of full adventure cost
After Scheduled Adventure	100% of full adventure cost

 

Payment Terms and Cancellation Policy for Non-Members

 

All cancellations must be in writing and emailed to [email protected]. Your cancellation date is the date when written notification is received.

 

Payment Terms

 

Payment Due Date	Amount
On Booking (35% non-refundable payment)	$3360 (35% non-refundable payment)
December 1st 2023	$4800
April 19th 2024	$1439

 

Cancellation Policy

 

Notification Received by Women’s Fitness Adventures	Cancellation Charge
Before December 1st 2023	Total loss of initial payment
Between December 1st 2023 & April 19th 2024	85% of full adventure cost
Between & Including April 19th 2024 & Departure Date	100% of full adventure cost
After Scheduled Adventure	100% of full adventure cost

 

No refunds are provided should you have to leave the adventure early.

 

As our adventures are so popular, please be aware that if you cancel your place, it will most likely be taken by someone else so you should consider this carefully.

 

Travel Insurance

It is your responsibility to ensure you have travel insurance which is suitable for your booked adventure and that it covers those travel arrangements. You warrant that you have made appropriate enquiries and sought advice on your specific travel insurance requirements.

A checklist for your adventure will be provided which outlines the MINIMUM Travel Insurance you are required to hold to adventure with Women’s Fitness Adventures.

Please note that some credit card providers will provide the card holder with travel insurance. Where you are paying for all or any part of the services arranged through us by credit card and you intend to use travel insurance provided by the credit card provider you acknowledge that Women’s Fitness Adventures has advised the minimum Travel Insurance requirements needed to participate in this adventure and that your credit card insurance complies with these minimum requirements

You acknowledge that Women’s Fitness Adventures has advised on the MINIMUM  travel insurance  required and that you waive any claim against Women’s Fitness Adventures in respect of any loss or damage you may suffer as a result of you failing to take out any or adequate travel insurance.

• • Travel insurance must be taken out within five (5) days of making your initial booking, or the next available business day if it is a weekend.  A copy of your Travel Documentation is required to be supplied along with your completed Participant Document to guarantee your place.
  • Please make sure that you read, understand and accept all of the fine print contained within your insurance policy before purchase to ensure it covers all of your personal requirements.
  • Please ensure your Travel Insurance covers you for amendment,  cancellation, medical and repatriation expenses, personal injury and accident, death, loss of personal baggage and money and personal liability insurance. It is also important to read the fine print in relation to what is included/excluded from your policy.

• Please ensure you have cancellation and amendment coverage.

• Please ensure that you have Covid coverage 

• If using your credit card insurance, please check the terms and conditions on this before booking with us and provide us with a copy of your credit card insurance policy.

 

Women’s Fitness Adventures and its partners are not liable for any out of pocket expenses that insurance will not cover and will not be held responsible financially or in kind should your insurance not cover your personal circumstances.

 

Adventure Inclusions

• Note that prices are per person.
• Prices are fully inclusive of taxes, levies and government charges current at the time of publication.
• As per the itinerary

 

Adventure Exclusions

• Airfares/transport to meeting point for adventure
• Meals unless specified
• Alcohol
• Gratuities 
• Souvenirs or items of a personal nature
• Items not specified on itinerary
• Travel Insurance

 

Itineraries and Brochures

Itineraries and other details are published in good faith as statements of intention only and reasonable changes in the itinerary and related items may be made where deemed necessary or advisable by Women’s Fitness Adventures.

The information contained in Women’s Fitness Adventures website, Facebook Pages, brochures, itineraries, and any other published content, is to the best of Women’s Fitness Adventures knowledge, correct at the time of publication.

Route changes, Postponement, Cancellation or Delay

Women’s Fitness Adventures reserves the right to:

• Cancel or modify any routes within the adventures or objectives set out in the itinerary; or
• Substitute different or equivalent routes within the adventures in place of canceled or modified routes, or
• Postpone, cancel or delay (either in relation to the departure or arrival times or the duration of the adventures) any such aspect of the tour if, at the absolute discretion of Women’s Fitness Adventures, it is necessary to do so due to inclement weather, snow or icy conditions or conditions that are otherwise likely to be hazardous or dangerous or due to any other adverse or threatening conditions whether political or military or terrorist or otherwise or if, in the absolute discretion of Women’s Fitness Adventures there is a likelihood of any such event occurring which may impact upon the safety of the participants, or if an act or omission of a third party prevents the tour or the aspect of the tour being undertaken in accordance with your booking or for any other reason considered necessary by Women’s Fitness Adventures.
• In the event of any change, modification, cancellation postponement or delay under this condition, you acknowledge that you will have no right of refund of the adventure price (whether in whole or in part) and no right to claim compensation for any injury, loss or damage or other additional expenses incurred by virtue of the change, modification, cancellation postponement or delay.
• Women’s Fitness Adventures also reserves, at its absolute discretion, the right to cancel any tour due to any government travel warning or advice, or any change in such warning or advice. Travel insurance may compensate you depending on the circumstances.

 

Cancellation by Women’s Fitness Adventures

Women’s Fitness Adventures reserves the right to cancel a departure and will advise you of such cancellations no later than 14  days before the adventure departure date.

Women’s Fitness Adventures reserve the right either before or during the course of the adventure to refuse to carry or accommodate any client which it reasonably considers, in the light of the best interests of all participants within the adventure group and crew, to be unsuitable by reason of physical or mental condition or unruly behaviour.

Force Majeure 

Women’s Fitness Adventures will not be liable for any delay in, change to or cancellation of trips due to ‘Force Majeure’. ‘Force Majeure’ definition means a circumstance beyond the reasonable control of Women’s Fitness Adventures and includes, but is not limited to, war or threat of war, riot, civil strife, terrorist activity, industrial dispute, disease, industrial or nuclear disaster, adverse weather conditions, fire and strikes.

If due to ‘Force Majeure’ or government travel advice, Women’s Fitness Adventures reserves the right to cancel a departure at any time. With any form of cancellation, Women’s Fitness Adventures will do its best to offer you alternative arrangements if available, and if the price of your alternative adventure is of lower value than the original booking we will refund the difference to you. If you do not accept alternative arrangements  we will provide you with a Travel Credit for the amount you have paid to Women’s Fitness Adventures, (in case of ‘Force Majeure’ or government travel advice refunds will be less any unrecoverable costs). Women’s Fitness Adventures will not be liable for any additional costs incurred by you.

 

Cancellation due to small adventure numbers

Women’s Fitness Adventures reserves the right to cancel any adventure at any time  prior to departure in the event that there are too few people booked on the adventure. In this case, you will be given a full refund of the amount already paid by you. You will not be entitled to claim any additional amounts or seek any compensation for any injury, loss, expenses or damage (either direct or consequential) or for any loss of time or inconvenience which may result from such cancellation (including but not limited to visa, passport and vaccination charges, or departure, gear purchases, airport and airline taxes or annual leave).

We require a minimum of 12 trekkers for The Ultimate Iceland Fitness Adventure. If numbers do not reach this level we reserve the right to cancel, or change the dates of the adventure or refer you to another existing adventure.

Adventure numbers are regularly reviewed and we will notify you of any cancellations no later than 14 days prior to your selected trek.

Vaccinations and Proof of Vaccination

Certain Australian states,  Countries and Principals require that travelers be FULLY vaccinated against specific infection (including but not limited to COVID vaccinations) and/or diseases.

Women’s Fitness Adventures strongly recommends that you check with your doctor and the Embassies of countries to which you are traveling to with respect to any health requirements.

Whilst Women’s Fitness Adventures may assist you in navigating these travel requirements you are ultimately responsible for all medical & travel-related documentation required by state, federal or international authorities that allow entry or exit into their state, territory, return to Australia or overseas travel from Australia to another country.  You should ensure that you have satisfied yourself that you have all the required documents before booking your travel and keep yourself up to date on any changes to these requirements.

Medical Disclosure

It is your responsibility and you must advise Women’s Fitness Adventures of any pre-existing medical condition and/or disability that might reasonably be expected to increase the risk of you requiring medical attention while on our tours. Women’s Fitness Adventures or our suppliers may require additional medical assessment by a medical practitioner. Women’s Fitness Adventures reserves the right, at its reasonable discretion, to cancel your booking and refund the money paid by you, less any unrecoverable costs. Women’s Fitness Adventures also reserves the right to cancel your participation in a trip at any time, including after the commencement of your trip, with no right of refund if your medical condition and/or disability could be reasonably expected to affect the normal conduct of the trip and the enjoyment of other trip members.

Disclaimer for disease, virus or other illness:  We ask that all our participants take their own individual precautions regarding their own medical and health safety, particularly with the spreading of such viruses as COVID-19. If, for example, you suffer from ill health or are an ‘at risk’ individual, you are responsible for ensuring you take all appropriate precautions including wearing a mask and keeping a safe distance from other participants when participating in our Services. 

If you believe you have been in contact with or have been or suspect you may have been  exposed to anyone who may have exhibited COVID-19 symptoms, we request that you do not attend our adventures, immediately contact your medical professional and remain in isolation. 

Should you have COVID-19 and need to cancel your place, you will need to provide the necessary documentation. We recommend that you urgently contact your Travel Insurance provider to determine your course of action in lodging a claim.  We do not test participants attending our adventures and you are responsible for ensuring the safety of yourself and others.  

We are at no time responsible for any illness, virus, disease or any other medical condition you believe you may have been exposed to or contracted on or during any of our experiences or while using our Services. You are solely responsible for your own health and ensuring you follow safe practices for managing any public health issue in accordance with relevant mandated guidelines.

 

Privacy: We only collect the information we need in order to safely and effectively perform our fitness adventure tour services (“Services”). We comply at all times with the Privacy Act 1988 (Cth) and the Health Records (Privacy and Access) Act 1997 which regulates how personal information is handled including all your health details which are sensitive information. We will not disclose your personal information without your consent unless required due to a medical emergency, injury, health risk or similar and we will only do so to a qualified professional who is under the same duty of confidentiality.

 

The personal information you are providing is true and correct at the time you are providing it to us. You will notify us with any changes and keep it updated on a regular basis while you are using our Services. You can access your personal information by request at any time.

 

We keep your personal information secure and do not use it for any purposes unrelated to our services. All our employees and any staff who may have access to this personal information are under a strict duty of confidentiality and privacy practices are adhered to. Please note: we securely destroy all your personal information after the regulated and legislated time period if you have ceased using our Services.

 

**We use all reasonable means to protect the confidentiality of your health, medical and other personal information (together ‘Personal Data’) while in our possession or control. For full information on how we protect your Personal Data, please see our Privacy Policy on our website.

 

In order to preserve the group’s safety, if you do not answer the above truthfully and correctly, or otherwise act in a way that neglects group safety you may be asked to leave the adventure at your own expense.

 

We strongly recommend you obtain your own insurance for the adventures. The policy should cover personal liability, cancellation, and curtailment and loss of personal effects, coverage for medical expenses including emergency evacuation.

Our fabulous adventures allow you to create memories and friendships that last a lifetime. At Women’s Fitness Adventures we are also committed to sustainable adventures so that the places and spaces we go will also last well beyond our lifetime and the many generations to follow. Sustainability starts when you join our community and never ends.

We are committed to the principles of minimal impact, leave no trace, tread lightly  and give back to the local community. Here’s how we do that for all of our adventures (short and long)

Consumables

• We encourage “no plastics” so bringing refillable water bottles, reusable cups and cutlery where applicable and using lunchboxes where plastic can be minimised
• It’s a leave no trace principle, so all food scraps, toilet waste and rubbish items are carried out. (See our Masterclass on Toileting for the Trail)
• We are committed to reducing paper waste inside our organisation and have implemented a paperless booking system.

Transport

• For this adventure, once in country, we use either foot or public transport as our mode of movement.
• When flying, we encourage you to offset your emissions by purchasing carbon offsets.

Minimal impact

• We have a “tread lightly” policy where we stay on known tracks and paths, minimising our impact to bush, plants and wildlife.
• Before we embark on an adventure or trail, we brief you on the flora, fauna and any other considerations that form the uniqueness of the environment so that you understand and appreciate the minimal impact approach.

Accommodation & Adventure Partners

• Where possible we partner with Eco Certified businesses who follow the same eco philosophies
• Our adventures have all the applicable National Park permits and licenses to operate (or International equivalents)
• Our “give back” policy also applies to the locations we stay – choosing local operators, businesses and townships where funds spent go directly to small business owners – doing our part to create sustainable communities.